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Ecommerce Accounting as a Non-Resident: 4 Simple Accounting Tips You Can Begin Implementing Today

Apr 14, 2024 | UK Accounting

Crack the code to ecommerce accounting as a non-resident of the US with these four game-changing tips! Prepare to revolutionise your accounting practices and take your e-commerce venture to the next level!

4 Simple Tips for ECommerce Accounting as a Non-Resident

Ecommerce accounting as a non-resident entails navigating the complexities of cross-border transactions, understanding tax obligations, and adhering to US accounting regulations.

By implementing the right accounting strategies, you can establish a strong foundation for your ecommerce business, regardless of location.

If you think you need help with ecommerce accounting as a non-resident, consider checking our Ecommerce Accounting Services at Sterlinx Global!

This blog will provide you with four simple accounting tips you can implement today. These tips will empower you to streamline your accounting processes, optimise your tax benefits, and maintain a competitive edge in the dynamic ecommerce landscape.

ECommerce Accounting as a Non-Resident Tip 1: Separate Personal and Business Finance

Maintaining separate bank accounts for your personal and ecommerce business finances is a must. This separation ensures clarity and simplifies accounting processes.

Dedicated bank accounts allow you to easily track business income, expenses, and cash flow, reducing the risk of mixing personal and business funds.

Maintaining separate accounts also makes generating accurate financial statements and preparing tax returns easier. Organising financial records demonstrates professionalism and credibility in an audit or review. Furthermore, separating personal and business finances protects your assets in case of legal issues or bankruptcy.

ECommerce Accounting as a Non-Resident Tip 2: Keep Accurate Sales Records

Accurate sales records are the backbone of ecommerce accounting as a non-resident. When recording sales transactions, it’s crucial to capture detailed information, including the date of the sale, customer details, item descriptions, quantities sold, and prices.

These records provide valuable insights into your business’s performance and facilitate the calculation of sales tax liabilities, if applicable.

Digital accounting software can streamline the process of recording sales transactions and generating invoices. With the help of automation, you can minimise errors and save valuable time.

Remember to regularly reconcile your sales records with bank deposits to ensure accuracy and identify any discrepancies that may require further investigation.

ECommerce Accounting as a Non-Resident Tip 3: Understand Sales Tax Obligations

Sales tax is a critical consideration for ecommerce businesses operating in the USA. Each state has its own sales tax regulations, and it’s vital to understand your sales tax obligations based on your business’s nexus with different states.

Nexus refers to your business’s connection or presence level in a particular state, such as physical presence or exceeding economic thresholds.

To determine your sales tax obligations, research the specific requirements of each state where you have ecommerce sales. This may include registering for sales tax permits, collecting and remitting sales tax, and filing regular sales tax returns.

Failing to comply with sales tax obligations can result in penalties and legal consequences, so it’s crucial to stay informed and ensure compliance with the applicable regulations.

Consider consulting with a tax professional or using sales tax automation software to calculate and manage your sales tax obligations accurately.

These tools can help you stay updated on changing sales tax laws and simplify the process of filing returns and remitting taxes to the appropriate authorities.

ECommerce Accounting as a Non-Resident Tip 4: Track Expenses, Keep Receipts, and Use Accounting Software

Tracking your expenses and retaining receipts is an essential aspect of ecommerce accounting as a non-resident. By diligently recording and organising your business expenses, you can better manage your finances and maximise your potential deductions, reducing your tax liability.

Keep track of all your business-related expenses, such as shipping costs, advertising expenses, website maintenance fees, software subscriptions, and any other expenses directly related to your ecommerce operations.

Retaining receipts and invoices as proof of these expenses is crucial for tax purposes.

Maintaining accurate expense records not only helps with tax planning but also provides a clear overview of your business’s financial health.

This information lets you analyse your spending patterns, identify areas where you can cut costs, and make informed decisions to optimise your profitability.

Additionally, consider utilising accounting software or expense-tracking apps to streamline the process of recording and categorising expenses. These tools can simplify expense management and generate reports that offer valuable insights into your business’s financial performance.

Accounting software provides a comprehensive platform for managing financial transactions, generating invoices, and reconciling bank statements. It automates repetitive tasks, reduces human error, and saves time.

Aside from accounting software, numerous expense-tracking apps allow you to effortlessly capture receipts, track mileage, and categorise expenses on the go.

These tools offer real-time visibility into your business’s financial performance and generate detailed reports that provide valuable insights for decision-making.

By leveraging technology, you can simplify your accounting tasks, improve accuracy, and better understand your business’s financial health.

Frequently Asked Questions

How can I do ecommerce accounting as a non-resident in the USA?

To engage in e-commerce in the USA, follow these steps:
Determine your product or service offering.
Register your business entity and obtain the necessary licenses.
Set up an online store or platform.
Implement secure payment methods.
Develop a marketing strategy to attract customers.
Establish shipping and fulfilment processes.
Comply with tax regulations and consider hiring an accountant.
Continuously optimise your e-commerce operations to drive growth.

What are the accounting practices of e-commerce? 

The accounting practices of e-commerce involve categorising transactions, maintaining a business budget, staying up-to-date with taxes, differentiating between returns and chargebacks, and practising accurate recordkeeping.

These tasks are important for ensuring financial clarity, regulatory compliance, and effective decision-making in dealing with e-commerce accounting.

Why bookkeeping & accounting are essential for e-commerce? 

Bookkeeping and accounting are crucial for e-commerce businesses as they provide financial clarity and ensure compliance. Accurate bookkeeping helps track income, expenses, and cash flow, facilitating informed decision-making and financial planning.

Proper accounting ensures compliance with tax regulations, helps identify areas for cost reduction, and provides a clear overview of the business’s financial health, fostering long-term success.


Implement these tips to ensure financial stability and compliance for your ecommerce accounting as a non-resident in the USA. These practices will enable you to effectively handle ecommerce accounting as a non-resident and drive your business towards long-term success.

Check out Sterlinx Global for further business and tax advice.

Related posts:

Top 10 Things to Know about Sales Tax in the USA for Amazon Sellers

Sole Proprietor, USA LLC, or UK Ltd Company for Amazon Sellers? Complete Guide and Top Reasons Why

Accounting for E-Commerce: Why It Should Be the Least of Your Worries

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