USA Update: IRS Form 5472 Penalty Relief for Small Foreign-Owned Companies, Four Tests to Pass in 2026

USA Update: IRS Form 5472 Penalty Relief for Small Foreign-Owned Companies, Four Tests to Pass in 2026

TITLE: Form 5472 Penalty Relief: IRS Clarifies the 4 Tests for Small Foreign-Owned US Companies

Reasonable Cause Relief from the $25,000 Form 5472 Penalty

The IRS has clarified when small foreign-owned US companies may receive reasonable cause relief from the $25,000 Form 5472 penalty.

Chief Counsel Advice 202617012, released on 24 April 2026, says the IRS should apply the reasonable cause exception “liberally” when a small corporation satisfies four conditions. The relief is helpful, but it is not automatic. You must still file Form 5472, maintain records and respond fully to IRS requests.

This update matters if you are a non-US owner of a Wyoming, Delaware, Texas or California LLC or corporation, or if your UK, EU, Canadian or Australian business uses a US entity for ecommerce, digital services or cross-border trade.

Start with the core rule: relief does not remove the filing duty

Section 6038A generally applies to a domestic corporation that is at least 25% foreign-owned and has reportable transactions with related parties.

Form 5472 is used to report those transactions. Common examples include:

  • Capital contributions from a foreign owner.
  • Payments between a US company and its overseas parent.
  • Loans, reimbursements or management fees.
  • Transfers of inventory, intellectual property or other property.
  • Transactions involving a foreign-owned single-member LLC treated as a disregarded entity for US tax purposes.

The IRS has continued its long-standing practice of automatically assessing the $25,000 penalty for late, missing or substantially incomplete Forms 5472. An additional $25,000 penalty may apply for each 30-day period after the IRS gives notice and the failure continues beyond 90 days.

The new guidance may help qualifying companies request relief. However, it does not excuse the original Form 5472 filing or the requirement to keep supporting records. The IRS Form 5472 guidance and Treasury Regulation §1.6038A-4 remain important reference points.

Pass all four tests for the small-corporation procedure

The IRS says all four conditions must be established before it applies the reasonable cause exception liberally.

1. Keep worldwide gross receipts at or below $20 million

Your company must have overall gross receipts of $20 million or less for the relevant tax year.

This is not limited to US receipts. The Chief Counsel Advice distinguishes this test from other rules that may look only at US gross receipts.

For example, a foreign-owned Delaware corporation with $3 million of US sales and $8 million of UK, EU and Canadian sales may remain within the $20 million threshold. The company should retain its consolidated sales reports, accounting records and filed accounts to support the calculation.

Do not rely only on the size of the US bank account. Use worldwide gross receipts for the taxable year.

2. Show that you did not know about the section 6038A requirements

You must establish that the company had no knowledge of the Form 5472 and section 6038A reporting requirements when the failure occurred.

This test is fact-sensitive. The IRS may consider:

  • Whether the company had previously filed Form 5472.
  • Whether its owners controlled another company that had filed Form 5472.
  • Whether the company used a professional accountant or tax preparer.
  • Whether the company received previous IRS notices.
  • Whether the company had systems designed to identify related-party transactions.

A non-US resident operating a Wyoming single-member LLC may have a stronger case if the LLC had no prior US filing history, the owner had never dealt with Form 5472 and the omission resulted from a genuine misunderstanding.

However, simply saying “I did not know” is not enough. Prepare a written explanation supported by evidence. Explain when the company was formed, who handled its books, what advice or filing process was followed, and when the Form 5472 obligation was discovered.

3. Demonstrate limited US presence and contact

The company must show limited presence in and contact with the United States.

The IRS may consider:

  • Where the directors, officers and managers live.
  • The number and size of US customer transactions.
  • Whether the company has US employees or offices.
  • Whether it interacts regularly with US federal, state or local authorities.
  • The extent of its US operations beyond the legal entity itself.

This does not mean a company must have no US activity. A foreign-owned California corporation selling through a US warehouse may have more US contact than a Wyoming LLC used only to receive platform payments.

For international sellers in the UK, EU, Canada and Australia, document the operating model clearly. Keep evidence showing where management decisions are made, where staff work, where inventory is held and how the US entity is used.

4. Respond promptly and completely to the IRS

The final test is operational. If the IRS requests Form 5472, books, records or materials relating to reportable transactions, respond promptly and fully.

Do not send a partial response and wait for another notice. Build a complete response pack containing:

  • Corrected or late Forms 5472.
  • The related pro forma Form 1120, where required.
  • Bank statements and transaction schedules.
  • General ledger extracts.
  • Intercompany agreements and invoices.
  • Details of capital contributions, loans and reimbursements.
  • Ownership records.
  • A signed reasonable cause statement.
  • A clear index explaining the documents provided.

The IRS may assess whether your response was timely, complete and internally consistent. Repeated follow-up requests, unexplained changes or missing transaction details can weaken the relief request.

The IRS Chief Counsel Advice 202617012 also confirms that the written statement should be made under penalties of perjury. The advice is not binding precedent, but it shows how the IRS may evaluate the small-corporation procedure.

Example: a non-US owner who missed Form 5472

Suppose a UK resident owns a Wyoming single-member LLC. The LLC received payments from an ecommerce platform, paid software costs and received an initial capital contribution from its owner. The owner believed that having no US employees meant there were no US information-reporting obligations.

The LLC has worldwide gross receipts of $700,000. It has no US office, no US employees and limited contact with US authorities. It has never filed Form 5472.

The company may be able to build a reasonable cause request if it can establish all four tests. It should:

  1. Calculate worldwide gross receipts for the affected year.
  2. Prepare the missing Form 5472 and any required pro forma Form 1120.
  3. Create a timeline showing when the obligation was discovered.
  4. Explain the original misunderstanding without overstating the facts.
  5. Document its limited US presence.
  6. Respond quickly to every IRS request.
  7. Introduce a recurring compliance process for future years.

Do not assume the penalty disappears automatically. The company must make an affirmative showing to the IRS.

Review the new Form 5471 Schedule E reporting

A separate 2026 change affects certain controlled foreign corporations and US shareholders filing Form 5471.

Section 70352 of Public Law 119-21 repealed the one-month deferral election under section 898(c)(2) for tax years beginning after 30 November 2025. Some affect

US Importers of Record Update: December 2026 Supply Chain Disclosure Deadline and New Form 5106 Enforcement

TITLE: Two US Customs Deadlines Importers Must Act On: Form 5106 Enforcement and the 1 December Disclosure Consultation

If you use an importer of record (IOR) for Amazon FBA inbound shipments, direct-to-consumer ecommerce, or cross-border inventory movements, two US customs developments now require your attention.

Form 5106 enforcement is already live. CBP began voiding inaccurate or incomplete IOR records on 18 September 2026.

Separately, 1 December 2026 is the deadline to comment on proposed supply chain disclosure reforms. The new disclosure framework is not yet final, but it could significantly change the customs records that international sellers must obtain, reconcile and retain.

This article explains what is happening now, what may change next, and how to prepare your business.

Understand the two separate deadlines

Executive Order 14411, “Strengthening Customs Enforcement,” was signed on 3 June 2026. It directs a broad overhaul of the IOR framework, including:

  • Restrictions and additional conditions for foreign IORs.
  • Higher penalty floors.
  • New disclosure and certification requirements.
  • A potential “good standing” test.
  • Risk-based IOR tiering.
  • Revised bonding and eligibility requirements.

The two immediate dates are different:

  • 18 September 2026: CBP Form 5106 accuracy enforcement began.
  • 1 December 2026: Comments close on CBP’s proposed supply chain visibility framework.

The December date is a consultation deadline. It is not yet the effective date for new mandatory supply chain disclosures.

Fix Form 5106 data before CBP voids your IOR number

CBP’s 19 August 2026 Federal Register notice, “Accuracy of Importer of Record Data Submitted to CBP”, confirms that CBP is reviewing Form 5106 information for new and existing IORs.

CBP Form 5106 records the identity of the importer. It includes information such as:

  • Legal importer name.
  • EIN, SSN or CBP-assigned number.
  • Mailing address.
  • Physical business address.
  • Phone number.
  • Email address.

The information must be accurate, complete and connected directly to the IOR.

A registered agent, customs broker, freight forwarder, business service centre or PO box cannot be used as the importer’s physical address. A broker’s email address or telephone number cannot replace the importer’s own contact details.

Your customs broker must also hold a valid Power of Attorney executed directly with the IOR. A POA arranged through a freight forwarder or another intermediary may not satisfy the requirement.

If CBP decides the data is inaccurate or incomplete, it can immediately void the IOR number. A voided number becomes invalid for any purpose, including entering goods into the United States. This can stop shipments at the border and create additional storage, demurrage and fulfilment costs.

The notice also warns that inaccurate or misleading information may create exposure under the False Claims Act, 31 U.S.C. § 3729, as well as broker penalties under 19 U.S.C. § 1641. Intentional false statements may also create separate legal consequences.

Check the difference between voided and inactive IOR status

CBP also introduced an ACE “Inactive for Entry Purposes” status on 16 July 2026.

Do not assume that an inactive IOR is the same as a voided IOR. In either case, you should:

  1. Ask your broker to confirm the current status in ACE.
  2. Identify the reason for the inactive or voided status.
  3. Correct the Form 5106 information.
  4. Submit the required reactivation or reestablishment request through the appropriate CBP or ABI process.
  5. Confirm that the IOR is active before dispatching another shipment.

Keep written evidence of every correction, submission and CBP response. This will help demonstrate that you acted promptly if your customs records are reviewed.

Prepare for the 1 December supply chain disclosure deadline

CBP’s “Heightened Import Disclosures for Supply Chain Visibility” is an advance notice of proposed rulemaking covering 19 CFR Parts 141, 142, 143 and 163.

The notice asks more than 60 questions, including 64 specific questions across three main areas.

1. Collect foreign export documentation

CBP is considering whether US importers should obtain and submit, or retain for inspection, documents that foreign exporters file with their own customs authorities.

Potential documents include:

  • Export declarations.
  • Commercial invoices.
  • Packing lists.
  • Certificates of origin.
  • Export licences and permits.
  • Bills of lading and air waybills.
  • Other transport or export records.

The purpose is to help CBP identify discrepancies involving valuation, quantity, classification, origin and possible dual invoicing.

For example, if the value declared to UK, EU, Canadian or Australian customs differs from the value used in the US entry summary, CBP may want importers to explain and evidence the difference.

Start asking suppliers now:

  • Which export documents are created?
  • Who holds the original records?
  • Can the documents be provided in English or translated?
  • How quickly can your supplier respond to a CBP request?
  • Can the documents be matched to a specific shipment, SKU and entry?

2. Replace limited manufacturer identification data

CBP is also considering reforms to the Manufacturer Identification Code, or MID.

The current MID can provide limited information and may not always identify a unique manufacturer. CBP is considering collecting the manufacturer’s full legal name, physical address and additional business identifiers.

The notice also asks whether global business identifiers should become mandatory. These may include:

  • D-U-N-S numbers.
  • Global Location Numbers.
  • Legal Entity Identifiers.
  • Altana IDs.
  • Foreign tax identifiers.

CBP is also considering whether online marketplaces should be identified as parties in the supply chain. This may be relevant to sellers using Amazon, Shopify, TikTok Shop, eBay, Etsy or WooCommerce where different entities manufacture, sell, ship and fulfil the goods.

3. Use technology to trace goods and detect transshipment

The third area focuses on technology and supply chain tracing.

CBP is examining the use of AI-driven tools to verify origin, detect illegal transshipment and identify inconsistencies in production data. It is also asking whether CTPAT requirements should include:

  • Enhanced tracing technology.
  • Cybersecurity and data-integrity controls.
  • Restrictions on logistics platforms considered a national-security risk.
  • Additional trade facilitation benefits for members sharing visibility data.

These proposals are not final rules. However, they show that customs compliance is moving towards a more connected model where product, supplier, logistics and financial records must support one another.

Expect more scrutiny from CTPAT-validated brokers

CBP’s August 2026 CTPAT alert places additional responsibility on CTPAT-validated customs brokers serving foreign IORs.

Brokers are expected to vet clients on matters including:

  • Legal identity.
  • Ownership and business affiliations.
  • US assets.
  • Previous
Daily Australia Tax Update: 25 September 2026, Operation Tonberry Hits Melbourne, Foreign Resident CGT Changes Start 1 October & 52,000 Community Tip-Offs

Daily Australia Tax Update: 25 September 2026, Operation Tonberry Hits Melbourne, Foreign Resident CGT Changes Start 1 October & 52,000 Community Tip-Offs

TITLE: Australia Tax Update: ATO Operation Tonberry, Foreign Resident CGT Changes and Key Compliance Dates

Australia tax update at a glance

  • The ATO conducted more than 25 unannounced visits to Melbourne CBD fast-food outlets, restaurants and cafés on 22 and 23 September under Operation Tonberry.
  • The ATO received more than 52,000 community tip-offs about suspected tax evasion and related non-compliance during FY2025–26.
  • Foreign resident CGT changes start on 1 October 2026, including a new notification requirement for certain transactions valued at AU$50 million or more.
  • The foreign resident principal asset test will move from a point-in-time test to a 365-day testing period.
  • Payday Super contributions must reach an employee’s nominated fund within seven business days of payday, subject to specific exceptions.
  • Consultation on the ATO’s draft software royalty compliance guideline, PCG 2026/D4, closes on 2 October 2026.
  • The proposed 30% minimum tax on discretionary trusts from 1 July 2028 is not law.

Australia’s tax compliance environment is becoming more active and more data-driven.

Today’s key developments affect hospitality businesses, ecommerce sellers, digital companies, growing SMEs and Australian entities within international groups. The main message is simple: maintain accurate records, pay employees and superannuation correctly, and prepare early for changes taking effect on 1 October 2026.

Strengthen your records as Operation Tonberry targets Melbourne businesses

The ATO has announced that it conducted more than 25 unannounced visits to fast-food outlets, restaurants and cafés in Melbourne’s CBD.

The visits took place on 22 and 23 September 2026. The ATO is investigating suspected:

  • Cash-in-hand payments.
  • Unpaid superannuation.
  • Undeclared or under-reported income.
  • Reporting failures.
  • Record-keeping breaches.

The operation follows more than 52,000 community tip-offs received during FY2025–26. Around 83% were considered suitable for further review. More than 360,000 tip-offs have been received since July 2019.

Building and construction, cafés and restaurants, and hairdressing and beauty services were among the most reported industries. Hospitality businesses accounted for more than 2,500 tip-offs.

The ATO has said that non-compliance gives an unfair advantage to businesses that do the right thing. Tip-offs can be made anonymously through the ATO’s official tax evasion reporting channels.

Use this compliance checklist

Whether you operate in Melbourne, Sydney, Brisbane, Perth or elsewhere in Australia, review your records now:

  1. Reconcile every sales channel.
    Match point-of-sale receipts, ecommerce platforms, payment processors and bank deposits. This helps prevent unexplained differences in your BAS and income tax records.
  2. Record all cash sales.
    Cash payments must be recorded in the same way as card and online payments. This supports accurate GST reporting and reduces audit risk.
  3. Check payroll and PAYG withholding.
    Confirm that employee wages, PAYG withholding and reporting are complete and accurate.
  4. Verify superannuation payments.
    Make sure contributions reach the employee’s fund within the required time.
  5. Keep source documents.
    Retain invoices, receipts, payroll records, bank statements and platform reports. Clear records help you respond quickly if the ATO asks questions.

The enforcement message applies beyond hospitality. Australian ecommerce sellers, SaaS businesses, agencies and other digital companies should also ensure that sales from Shopify, Amazon, eBay, Etsy, WooCommerce and other platforms flow correctly into their accounting records.

Prepare for foreign resident CGT changes before 1 October

Foreign resident CGT changes begin on 1 October 2026 following Royal Assent of the Treasury Laws Amendment (Strengthening Accountability for Tax Adviser Misconduct and Other Measures) Act 2026.

The changes are important for international groups, foreign investors and Australian entities involved in reorganisations, acquisitions or disposals.

Under the new rules, a foreign vendor providing a declaration that an asset is not an indirect Australian real property interest must notify the ATO where the disposal, including related transactions, has a value of AU$50 million or more.

Purchasers must also consider whether they reasonably believe the declaration is false at any time between receiving the declaration and settlement. A declaration should not be treated as automatically conclusive if later information raises concerns.

The ATO’s foreign resident CGT update explains the main changes.

Track asset values across the full 365-day period

The principal asset test will change from a point-in-time test to a 365-day testing period before the relevant CGT event.

This means foreign resident sellers may need evidence showing the entity’s asset composition and values throughout the previous year. A last-minute change to the balance sheet may not be enough to change the tax outcome.

The legislation also introduces a Commonwealth definition of real property that covers:

  • Land.
  • Rights and interests relating to land.
  • Assets fixed to land.
  • Certain leases and licences.
  • Relevant water rights and infrastructure interests.

The reforms do not apply retrospectively to disposals that settled before 1 October 2026. However, transactions settling on or after that date require careful review of the new rules.

A temporary 50% CGT discount will also apply to eligible non-individual foreign residents disposing of certain renewable energy assets. This is a specific concession and should not be treated as a general return of the CGT discount for foreign residents.

The ATO has indicated that additional guidance will be published before 1 October. The ATO has also registered a consolidated PAYG withholding variation legislative instrument for foreign resident capital gains withholding.

Take these steps before settlement

If your Australian entity is part of a UK, US, Canadian, European or other international group:

  • Identify disposals or restructures that may settle on or after 1 October.
  • Review whether the transaction involves Australian real property or an indirect interest.
  • Check whether related transactions could take the total consideration to AU$50 million or more.
  • Preserve valuation evidence covering the previous 365 days.
  • Document the basis for any vendor declaration.
  • Build ATO notification steps into the transaction timetable.

Review home-based business arrangements before 1 July 2027

Running a business from home can create uncertainty around the main residence exemption, deductible expenses and future capital gains tax treatment.

Commentators have highlighted additional valuation issues ahead of changes scheduled to begin on 1 July 2027. Business owners operating from a home may need to establish the portion used for business and maintain evidence supporting the relevant valuation.

Do not assume that every home office creates the same CGT outcome. The treatment depends on how the space is used, whether it is set aside exclusively for business and the facts of each arrangement.

USA Update: California, Texas and Pennsylvania Sales Tax Changes Take Effect 1 October 2026. What International Sellers Must Fix Now

TITLE: US Sales Tax Changes: 1 October 2026 Updates for California, Texas and Pennsylvania

If you sell into the United States from the UK, Europe, Canada, Australia or another country, 1 October 2026 is a critical systems date. California, Texas and Pennsylvania all introduce sales tax changes on the same day.

The District of Columbia does not introduce the widely reported general rate increase on 1 October. Its 6% general rate remains in place until 30 September 2027.

You should update your tax engine, validate delivery addresses and review your economic nexus position before the changes take effect. Doing this now will reduce under-collection, filing corrections and customer disputes.

Understand the US sales tax structure before you update your system

US sales tax is state and local. It is not a federal tax administered by the IRS.

States establish the main rules. Counties, cities and special purpose districts may add local taxes. Each jurisdiction can also set its own registration, economic nexus and filing requirements.

This means your business may need to:

  • Monitor sales into multiple states.
  • Register after crossing an economic nexus threshold.
  • Apply the correct tax to each ship-to address.
  • Separate state and local tax in your records.
  • File returns through the relevant state authority.
  • Reconcile marketplace, website and fulfilment-centre data.

For international sellers, including Amazon sellers and digital businesses, using one national US tax rate is not sufficient. Your system must calculate tax based on the applicable jurisdiction and transaction details.

Pennsylvania: switch Philadelphia and Allegheny County to destination sourcing

Pennsylvania’s Act 21 of 2026 changes how local sales tax is sourced in Philadelphia and Allegheny County.

The Pennsylvania Department of Revenue guidance confirms that the change was enacted on 12 July 2026. It applies retroactively for tax years beginning after 31 December 2025, but enforcement starts on 1 October 2026.

Previously, local tax was generally linked to the vendor’s location. Under the new rule, local tax follows the delivery destination.

Apply the correct Pennsylvania rate

If you are already required to collect Pennsylvania’s 6% state sales tax, you must also collect the relevant local tax on taxable deliveries to:

  • Philadelphia: 6% state tax plus 2% local tax, producing an 8% combined rate.
  • Allegheny County, including Pittsburgh: 6% state tax plus 1% local tax, producing a 7% combined rate.

Pennsylvania’s economic nexus threshold remains $100,000 of annual Pennsylvania sales.

If you crossed that threshold and collected only 6% on all Pennsylvania transactions, you may have technically under-collected on deliveries into Philadelphia and Allegheny County from 1 January 2026 onwards.

Do not make unsupported retrospective adjustments. The Department of Revenue has provided an enforcement transition period. Update your system for 1 October, document your treatment of the January–September period and confirm the correct filing position with the Department before amending returns. The Department’s published contact number is 717-787-1064.

Pennsylvania uses centralised filing through Form PA-1, which captures state and local tax separately. Review your return mapping so local collections are not incorrectly reported as state tax.

California: update both the rate and tax code

California’s CDTFA Publication L-1037 introduces new sales and use tax rates effective 1 October 2026.

The most significant change is in Los Angeles County:

  • Current countywide rate: 9.750%.
  • New countywide rate: 10.250%.
  • Current tax code: B47.
  • New tax code: D29.

The 0.500% increase applies countywide. City rates within Los Angeles County also increase where the countywide change applies. CDTFA Publication L-1037 lists additional city and district-level changes, including new codes for affected locations.

Do not update only the percentage

Your tax engine must update both:

  1. The tax rate percentage.
  2. The applicable California district tax code.

Changing only the percentage can create incorrect reporting, even when the amount charged appears correct. Tax codes help determine where the tax is allocated and how it must be reported.

CDTFA address-level lookups for the new rates go live on 1 October 2026. Test your tax engine using delivery addresses in Los Angeles County and other affected California districts. Keep evidence of the rate tables and system changes used for your October filings.

Texas: refresh address-level local tax logic

Texas has a 6.25% state sales tax rate. Local jurisdictions can add tax, producing a maximum combined rate of 8.25%.

Texas is destination-based for remote sellers. You must therefore apply local tax using the customer’s ship-to address, not your warehouse, office or marketplace location.

The Texas Comptroller’s October 2026 update lists the following changes effective 1 October:

Cities and counties adopting or increasing local tax

  • Beckville, Panola County: total rate of 8.25%.
  • Ellinger: total rate of 8.25%.
  • Frost: total rate of 8.25%.
  • Northlake, Denton County: total rate of 8.25%.
  • Fayette County: additional 0.5% county rate.
  • Navarro County: additional 0.5% county rate.

Northlake also has changes involving its city and development district tax purposes. Your tax engine should use the address-specific jurisdiction result rather than applying a manual city-wide assumption.

Cities abolishing local taxes

The update also identifies local tax changes for:

  • Bellmead, reducing the total rate to 8.0%.
  • Naples, reducing the total rate to 8.0%.
  • Orchard, reducing the total rate to 8.0%.
  • Roscoe, reducing the total rate to 8.0%.
  • Shoreacres, reducing the total rate to 6.25% following its merger with La Porte.

The La Porte and Shoreacres merger takes effect on 1 October 2026. Shoreacres abolishes its sales tax as part of the change.

Special purpose districts require extra testing

New or changed special purpose district taxes include:

  • Ellis County Emergency Services District No. 1: 2.0%.
  • Ellis County Emergency Services District No. 9: 2.0%.
  • Ellis County Emergency Services District No. 9-A: 1.5%.
  • Kaufman County Emergency Services District No. 1: 2.0%.
  • Kaufman County Emergency Services District No. 1-A: 1.75%.
  • Montgomery County Emergency Services District No. 10: 1.0%.
  • Montgomery County Emergency Services District No. 10-A: 2.0%.
  • Northlake Municipal Development District: 0.5%.

These districts may cover only parts of a county or certain ZIP codes. Validate the full address and boundary result. ZIP code alone may not be reliable enough for a complex Texas location.

D.C. update: no general rate increase on 1 October

The District of Columbia is not introducing the widely reported general sales tax rate increase on 1 October 2026.

D.C.’s 6% general sales tax rate remains in place until 30 September 2027.

Do not change your D.C. rate logic in response to the 1 October changes in California, Texas and Pennsylvania. Applying an incorrect general rate increase to D.C. transactions would create over-collection and potential customer disputes.

If your tax engine is configured to apply a nationwide or multi-state rate update on 1 October, confirm that D.C. is explicitly excluded from that update.

Build your 1 October 2026 checklist

These changes affect different parts of your tax calculation. Work through each item before the effective date:

  • Pennsylvania: Switch Philadelphia and Allegheny County to destination sourcing. Apply the 8% and 7% combined rates to taxable deliveries into those areas.
  • California: Update the Los Angeles County rate to 10.250% and change the tax code from B47 to D29. Review all other city and district-level changes in CDTFA Publication L-1037.
  • Texas: Refresh address-level local tax logic for the adopting, increasing and abolishing cities, counties and special purpose districts.
  • District of Columbia: Confirm no general rate change is applied. The 6% rate remains until 30 September 2027.
  • Economic nexus: Review your nexus position for each state. Pennsylvania’s threshold remains $100,000 of annual Pennsylvania sales.
  • Return mapping: Confirm your Pennsylvania filing through Form PA-1 captures state and local tax separately, and that California district tax codes are mapped correctly.
  • Test data: Use delivery addresses in Los Angeles County, Philadelphia, Allegheny County and affected Texas jurisdictions to test your tax engine before 1 October.

Document the rate tables, codes and system changes used for your October filings. Keeping this evidence will help if a filing position is later questioned.

Daily Australia Tax Update: 23 September 2026, ATO R&D Transparency Report Published, Payday Super Cash Flow Pressure & CGT Reform Study Findings

Daily Australia Tax Update: 23 September 2026, ATO R&D Transparency Report Published, Payday Super Cash Flow Pressure & CGT Reform Study Findings

Whether your business operates from Sydney, Melbourne, Brisbane, Perth, Adelaide or elsewhere in Australia, today’s tax update has several practical compliance points to review.

The ATO has published its latest R&D tax incentive transparency report. Payday Super is creating cash-flow pressure for many SMEs. New analysis has examined the future impact of CGT and negative gearing reforms. Software royalty arrangements also remain under scrutiny.

Here is what Australian businesses need to know on Wednesday, 23 September 2026.

Review your R&D records as the ATO makes claims more visible

The ATO has published its annual R&D tax incentive transparency report for the 2023–24 income year.

More than 13,400 companies claimed the incentive, covering almost $17 billion in qualifying R&D expenditure. The claimant breakdown was:

  • 51% small businesses.
  • 31% privately owned and wealthy groups.
  • 18% public and multinational groups.

The report is published under a legal requirement in the Taxation Administration Act 1953. Its purpose is to improve transparency, public accountability and voluntary compliance.

The practical message is straightforward: R&D claims are now more visible.

The ATO uses review and audit systems to test whether claims meet the relevant eligibility and substantiation requirements. This means your claim should be supported by clear evidence, not only a year-end calculation.

Make your R&D claim audit-ready

Review these records now:

  1. Eligible activities: document the technical uncertainty, experimentation and outcomes connected with each activity.
  2. Project records: retain development plans, testing notes, prototypes, technical reports and staff records.
  3. Expenditure evidence: reconcile payroll, contractor, materials and other eligible costs to your accounting records.
  4. Apportionment workings: explain how shared costs, software, premises and staff time were allocated.
  5. Registration and claim consistency: make sure the information submitted to the Department of Industry, Science and Resources aligns with the tax claim lodged with the ATO.

The Treasury consultation on better targeting the R&D Tax Incentive closes on 28 September 2026. The report and the consultation make this a sensible time to review your documentation before future claims are prepared.

Prepare for Payday Super cash-flow pressure

Payday Super began on 1 July 2026. Under the new framework, employers must ensure superannuation guarantee contributions are received by the employee’s super fund within seven business days after payday, with enough information for the fund to allocate the contribution.

The ATO’s Payday Super guidance confirms that this is a timing change. It does not increase the underlying superannuation rate.

However, the cash leaves your business earlier and more frequently than under the previous quarterly payment cycle.

Recent SME reporting indicates that around three-quarters of small and medium businesses are experiencing cash-flow impacts. Many businesses were not fully prepared for the transition, with July acting as a particular pressure point.

This can affect ecommerce brands, digital agencies, SaaS businesses, retailers and other employers with weekly or fortnightly payrolls. A business may be profitable but still experience a liquidity gap when customer receipts arrive later than payroll and super payments.

Protect working capital with a Payday Super checklist

Use the following process for every pay cycle:

  • Create a separate super cash reserve. Transferring the expected obligation into a dedicated account helps prevent the funds being used for inventory, suppliers or operating costs.
  • Map the payment timetable. Record payday, clearing time, fund receipt and allocation dates. Add a buffer for weekends, public holidays and rejected payments.
  • Monitor rejected transactions daily. A rejected payment can create a compliance issue if it is not corrected quickly.
  • Forecast at least 13 weeks ahead. Include wages, super, GST, supplier payments, loan repayments and expected customer receipts.
  • Compare payroll timing with customer collections. This will show whether the pressure is temporary or caused by a wider working-capital problem.
  • Keep payroll data accurate. Incorrect employee details or fund information can delay allocation and create avoidable follow-up work.

Do not wait for the quarterly BAS or year-end accounts to reveal a problem. Ongoing bookkeeping and payroll reconciliation will show whether each payment has been processed, received and allocated.

Treat CGT and negative gearing reforms as future compliance dates

New analysis published today has examined how the legislated CGT and negative gearing changes may affect investors.

The ABC analysis reports that 43% of analysed housing investments could pay less tax under the changes, while 53% could pay more overall. A separate analysis suggests that around half of property investors may pay more tax.

These findings are not uniform. The result will depend on the investment, ownership structure, income position, acquisition date and future disposal circumstances.

The reforms are legislated to start on 1 July 2027. They are not in force for current 2025–26 returns. No filing position should be changed based only on media analysis.

For compliance purposes, you should:

  • Record the proposed start date in your tax calendar.
  • Keep acquisition, ownership and financing records organised.
  • Review how trusts, companies and other structures may be affected when further official guidance is available.
  • Continue applying the current rules to current reporting periods unless the ATO or legislation states otherwise.

This is a monitoring item, not a reason to take immediate investment action.

Monitor the proposed super changes for workers under 18

The Superannuation Legislation Amendment (Fair Super for Young Workers) Bill 2026 is currently before the Senate Economics Legislation Committee.

The committee is due to report on 17 November 2026. The Financial Services Council and Business Council of Australia have called for a delay and further Treasury consultation.

For employers with junior, casual or seasonal staff, the key point is simple: this is a proposal, not law.

Do not change your payroll settings solely because the Bill is under review. Instead:

  • Monitor the committee process.
  • Keep junior employee records accurate.
  • Ask your payroll provider how legislative changes will be implemented if the Bill passes.
  • Wait for Royal Assent and a confirmed start date before changing your payroll systems.

This approach avoids unnecessary rework and keeps your payroll records consistent with the law currently in force.

Review software royalty arrangements before year-end

Software royalty arrangements remain an ATO focus area.

The ATO has previously issued guidance on arrangements where Australian customers pay for the right to use software owned by a related offshore entity. The key issue is whether the payments are royalties that may be subject to Australian royalty withholding.

This can affect:

  • Australian businesses that pay a related offshore entity for software or licence rights.
  • SaaS businesses and technology groups with cross-border arrangements.
  • Businesses that have restructured intellectual property ownership offshore.

The ATO has identified arrangements where the royalty characterisation of payments was not adequately considered or documented. Under the Income Tax Assessment Act 1936 and Australia’s tax treaties, a royalty paid to a non-resident may be subject to withholding tax unless a specific exemption or treaty rate applies.

The practical compliance actions are:

  • Review agreements with related offshore entities to confirm how payments are characterised.
  • Check whether withholding tax has been applied at the correct rate.
  • Retain transfer pricing documentation that supports the arrangement.
  • Consider voluntary disclosure if you identify a past underpayment, as this may reduce penalties.

This is not a new rule, but it remains an active ATO review area. Arrangements that have been in place for several years may still be reviewed.

Software, super and substantiation remain the key focus areas

The common thread across today’s updates is documentation and timing.

For R&D claims, the ATO has made the claimant population more visible. For Payday Super, the compliance obligation is now more frequent and time-sensitive. For CGT and negative gearing, the changes are legislated but not yet in force. For the under-18 super proposal, no action is required until the law passes. For software royalties, the focus is on correct characterisation and withholding.

There are also two near-term dates to note: the Treasury R&D consultation closes on 28 September 2026, and the Senate committee report on the Fair Super for Young Workers Bill is due on 17 November 2026.

For current reporting periods, continue applying the law as it stands. For future periods, keep your records organised and monitor official guidance.

If you need assistance with any of these areas, contact your registered tax agent or adviser. The information in this update is general in nature and should not be relied on as tax advice for your specific circumstances.