by Ariful | Sep 3, 2026 | Australia Updates
TITLE: Trust Tax Reform and PAYG Compliance: Key Updates for Business Owners
Australia’s tax landscape moved quickly today. The Federal Government released exposure draft legislation for the proposed 30% minimum tax on discretionary trusts, while the ATO warned taxpayers about interest and penalties following significantly understated PAYG instalment variations.
The changes matter to family businesses, ecommerce brands, digital businesses and growing SMEs in Sydney, Melbourne, Brisbane, Perth, Adelaide and across Australia.
This update explains what has changed, what remains draft, and the compliance steps you should take now.
Review the new trust election before you consider restructuring
Treasurer Jim Chalmers released exposure draft legislation on 3 September 2026 for the proposed 30% minimum tax on discretionary trusts.
The measure was announced in the 2026–27 Federal Budget and is intended to apply from 1 July 2028. The draft legislation provides a significant alternative for eligible existing discretionary trusts.
A discretionary trust that exists by 1 July 2028 may elect to make fixed distributions to pre-nominated beneficiaries. If the trust satisfies the election requirements, the 30% minimum tax will not apply.
This is important because the election is designed to operate without requiring a trust restructure. As a result, it is not expected to create state or territory stamp duty charges associated with transferring assets or changing beneficial ownership.
That may be especially relevant for businesses holding valuable assets or property in Queensland and Western Australia, where stamp duty costs can be substantial.
The proposed election can cover pre-nominated:
- Individuals.
- Eligible companies.
- Eligible trusts.
- Multiple beneficiaries, with no stated limit on the number nominated.
However, the election trades flexibility for certainty. Beneficiaries can generally only be added or changed following events such as death or family breakdown.
You should not treat the election as a routine distribution resolution. It will require reliable records, consistent calculations and ongoing monitoring.
Keep distributions consistent to protect the exemption
The election may be revoked by the trustee. It will also be automatically revoked if the trustee makes distributions inconsistent with the elected fixed-distribution arrangement.
A breach may expose the trustee to tax at the top marginal tax rate plus the Medicare levy for that year.
This creates an operational compliance requirement. The trust must not simply make a different distribution because cash flow changed, a beneficiary’s tax rate changed or the business had an unexpectedly strong quarter.
Before relying on the election, you should:
- Review the trust deed and confirm the permitted beneficiary classes.
- Record every nominated beneficiary and the fixed percentage or amount applying to them.
- Model the arrangement against expected business profits, losses, franking credits and cash distributions.
- Reconcile accounting records to trustee resolutions and tax return information.
- Establish a review process before each distribution decision.
For an ecommerce or digital business, this is particularly important where income can change quickly because of marketplace sales, foreign exchange movements, advertising costs or cross-border inventory.
The exposure draft is not yet final law. The final rules may change before Parliament passes the legislation.
Check whether your trust qualifies for an exclusion
The proposed minimum tax will not apply to every trust or every type of income.
The draft legislation provides exemptions or exclusions for several categories, including:
- Fixed trusts.
- Complying superannuation funds.
- Special disability trusts.
- Testamentary trusts established for genuine testamentary purposes.
- Deceased estates.
- Charitable trusts.
- Certain primary production income.
- Certain income relating to vulnerable minors.
Distributions to registered charities and deductible gift recipients are also intended to be fully exempt from the minimum tax.
Distributions to other income-tax-exempt entities, such as sporting clubs, are proposed to be exempt up to a reasonable cap. That cap is still to be finalised following consultation.
You should classify the trust and the relevant income carefully. A trust may contain different types of income, beneficiaries and activities. Do not assume that one exclusion automatically protects every distribution made by the trust.
Compare the election with rollover relief
The Government is also proposing expanded rollover relief for taxpayers who want to restructure out of a discretionary trust.
The relief is intended to apply for three years from 1 July 2027. It is designed to help transfer assets into arrangements that are not discretionary trusts, subject to the final legislative conditions.
This may provide income tax and capital gains tax relief. However, federal rollover relief does not automatically remove state or territory stamp duty.
You must therefore compare two separate compliance pathways:
Option one: elect fixed distributions
- Keep the existing discretionary trust.
- Avoid a formal restructure.
- Potentially avoid a stamp duty event.
- Accept restrictions on future beneficiary changes.
- Maintain strict distribution compliance.
Option two: restructure
- Move assets or operations into another eligible structure.
- Consider the proposed federal rollover relief.
- Review capital gains tax and income tax consequences.
- Check state and territory stamp duty separately.
- Update banking, payroll, GST and reporting processes.
The correct decision will depend on the trust deed, assets, beneficiaries, business activity and expected future growth. Your first step should be to model both options using current financial records.
The Government estimates that the measure could raise approximately A$4.5 billion in its first full year, 2029–30. Treasury has also estimated that around 350,000 active small businesses operated through discretionary trusts in 2022–23, with many businesses expected either to pay no additional tax or avoid restructuring.
Submit trust reform feedback by 18 September
Consultation on the exposure draft closes on 18 September 2026.
The Government has indicated that it intends to pass the legislation before Christmas. This gives trustees, business owners and professional bodies a short period to identify practical concerns.
You can review the exposure draft and consultation materials through the Treasury consultation hub. The Treasurer’s media release also summarises the proposed election, exclusions and rollover relief.
Even if you do not plan to submit feedback, use the deadline as an internal review date. By 18 September, you should know:
- Whether your trust may be within scope.
- Whether fixed distributions are commercially workable.
- Whether the trust owns land or other dutiable assets.
- Whether a restructure should be modelled.
- Which records need to be improved before 1 July 2028.
Review PAYG instalment variations
The ATO has separately warned taxpayers about interest and penalties for significantly understated PAYG instalment variations.
PAYG instalments are designed to keep tax payments current throughout the year. Varying an instalment downwards is legitimate when circumstances change, but the ATO will scrutinise variations that are not supported by reasonable estimates.
If you vary your PAYG instalment, you must keep records showing how you calculated the new amount. The ATO can apply the general interest charge and administrative penalties where a variation is significantly below the correct amount.
A significantly understated variation includes one where the varied amount is less than 85% of the correct amount for that period. The ATO has indicated it will focus on taxpayers who repeatedly understate variations or who make large reductions without a clear basis.
Before varying a PAYG instalment, you should:
- Review current year income, deductions and tax offsets using updated records.
- Compare the variation with last year’s results and expected growth.
- Document the assumptions used, including any changes in business conditions.
- Revisit the variation if income changes again during the year.
For businesses with fluctuating revenue, such as ecommerce operators or consultancies, the safer approach is to recalculate and adjust instalments regularly rather than making one large downward variation.
If you receive an ATO notice about a PAYG variation, respond promptly. Provide the underlying calculations and any supporting evidence. Interest and penalties can be reduced in limited circumstances, but only where there is a genuine reasonable excuse and full cooperation.
The trust exposure draft and the ATO warning are separate but both require attention before the end of this month. Trustees should review distribution arrangements and consider whether the proposed election or a restructure is appropriate. All taxpayers who vary PAYG instalments should confirm their calculations are accurate and defensible. If you are uncertain about either area, professional advice should be obtained sooner rather than later.
by Ariful | Sep 3, 2026 | US Updates
TITLE: CBP Seeks Input on Major Import Disclosure Overhaul — What Businesses Should Know Now
U.S. Customs and Border Protection (CBP) has published an Advance Notice of Proposed Rulemaking (ANPRM) on heightened import disclosures and supply-chain visibility.
The notice was published on 2 September 2026 in Federal Register volume 91, number 169. It appears under Docket USCBP-2026-1058 and implements part of Executive Order 14411, “Strengthening Customs Enforcement,” issued on 3 June 2026.
This is not final law. It does not yet create new filing duties. CBP is asking businesses and other stakeholders how expanded requirements should work.
Comments are due by 1 December 2026.
What is CBP considering?
CBP wants greater visibility into the goods, parties, documents and technology connected with imports into the United States.
The proposals could affect international sellers, manufacturers, online marketplaces, customs brokers, freight forwarders and U.S. importers of record.
CBP is considering requirements covering:
- Foreign export documentation.
- Manufacturer, shipper and exporter identification.
- Global business identifiers.
- Product-level supply-chain information.
- Earlier entry filing.
- Reconciliation between foreign export and U.S. import data.
- Artificial intelligence and supply-chain tracing technology.
- CTPAT participation and security controls.
- The use of certain foreign-controlled logistics platforms.
The official Federal Register notice contains 64 questions for public comment.
Keep foreign export documents for every shipment
CBP is considering requiring importers of record to submit, retain or provide foreign export documents that the exporter filed with its own customs authority before the goods were shipped to the United States.
The documents under consideration include:
- Foreign export declarations.
- Commercial invoices.
- Packing lists.
- Certificates of origin.
- Export licences and permits.
- Bills of lading and air waybills.
- Other transport or export-manifest documents.
These documents may show the value, quantity, classification, origin, description and movement of the goods.
CBP says the information could help identify discrepancies. It could also help detect undervaluation, misclassification, illegal transshipment and possible dual invoicing.
The practical message is clear. Do not rely only on the final U.S. entry summary. Your business should be able to connect the U.S. customs entry to the supplier’s original export records.
Build a SKU-level customs data file now
International sellers should begin creating a structured customs file for each product and shipment.
Your file should connect:
- SKU and product description.
- Manufacturer and supplier.
- Exporter and shipper.
- Country of manufacture and export.
- Harmonized tariff classification.
- Quantity and unit of measure.
- Commercial value and currency.
- Incoterms.
- Freight, insurance and other relevant costs.
- Foreign export declaration reference.
- U.S. entry and entry-summary reference.
- Customs broker and freight-forwarder details.
- Certificates, licences and origin evidence.
This process will make future reconciliation faster. It will also help you answer customs queries without searching through disconnected emails, spreadsheets and marketplace reports.
Keep the supplier’s export declaration and commercial invoice with the shipment record. Doing this creates a reliable audit trail and reduces the risk of inconsistent information being filed in different countries.
Reconcile foreign export data with U.S. entry data
CBP is specifically asking what controls importers should use to identify differences between foreign export documentation and U.S. entry summaries.
Differences can arise for legitimate reasons. For example:
- Export and import customs rules may use different valuation methods.
- Currency conversion may change the reported amount.
- Freight and insurance may be treated differently.
- The importer may have paid additional charges after export.
- Quantities may change because of partial shipments or damaged goods.
- Classification may need further review at import.
- A trading company may appear on the foreign export filing while another entity imports the goods into the United States.
The issue is not that every figure must always be identical. The issue is whether you can explain the difference and retain supporting evidence.
Create a reconciliation control that compares, at minimum:
- Product and SKU.
- Quantity.
- Customs value.
- Currency.
- Country of origin.
- Classification.
- Supplier and exporter.
- Shipment and transport references.
Record the reason for each material difference. Keep the evidence supporting your conclusion.
Many of these habits mirror what a compliant importer should already maintain. Structured, reconciled records reduce penalty exposure if CBP later introduces wider disclosure requirements.
Prepare for more detailed party identification
CBP is also reviewing the current Manufacturer Identification Code, or MID.
The notice states that the MID can provide limited information and may not always identify the party CBP needs to assess. CBP is therefore considering whether to replace or supplement the MID with fuller identifying information.
The agency is asking about:
- Manufacturer.
- Producer.
- Supplier.
- Shipper.
- Seller.
- Exporter.
- Distributor.
- Packager.
- Final intended recipient.
- Online marketplace that facilitated the sale.
CBP is also considering global business identifiers, including:
- D-U-N-S.
- Global Location Number (GLN).
- Legal Entity Identifier (LEI).
- Altana ID.
Review your supplier master data now. Make sure legal names, trading names, physical addresses and supply-chain roles are not mixed together.
A marketplace seller should also identify which party controls each data point. Your marketplace may provide sales and fulfilment data, but it may not hold the supplier’s foreign export declaration or manufacturing details.
Do not assume a U.S. company solves the IOR issue
Forming a U.S. entity does not automatically make your business a compliant importer of record.
Executive Order 14411 directs CBP to review importer eligibility, domestic assets, bonding, ownership and beneficial ownership disclosures. It also directs attention to anticipated import volumes, business affiliations and the importer’s domestic presence.
The order distinguishes between U.S. and foreign importers of record. It refers to factors such as:
- Where the entity is organised.
- Where it is located.
- Where its principal place of business operates.
- Whether it has meaningful U.S. business activity.
- Its domestic tangible assets.
- Its beneficial ownership.
- Bonding arrangements.
- Its compliance history.
The ANPRM asks how these proposals should be implemented and phased in. It does not mean that every proposed condition applies today.
However, you should confirm who is actually acting as the importer of record for each shipment and whether that entity can demonstrate the operational substance, financial security and compliance record that CBP may soon require.
by Ariful | Sep 2, 2026 | EU VAT Updates
TITLE: Key UK VAT Deadline, EU E-Commerce Growth, and Upcoming Compliance Changes
This week, prioritise your UK VAT return and payment due on 7 September 2026. Then review the European Commission’s latest e-commerce VAT figures, prepare for France’s e-reporting requirements, and monitor two UK consultations that could affect customs operations and tax error correction.
The immediate focus is simple: reconcile your records, file accurately, and document any known errors before deadlines pass.
Your 7 September UK VAT deadline comes first
Action required by 7 September 2026: Submit your VAT Return and ensure payment reaches HMRC for a quarterly accounting period ending 31 July 2026.
HMRC’s standard rule is that online VAT returns and payments are usually due one calendar month and seven days after the accounting period ends. For a period ending 31 July 2026, this produces a deadline of 7 September 2026.
Use HMRC’s VAT return guidance to confirm your own deadline. You must submit a return even if there is no VAT to pay or reclaim.
Complete these checks before filing:
- Reconcile sales data. Match your bookkeeping records to Shopify, Amazon, eBay, WooCommerce, TikTok Shop, or other platform reports.
- Check payment records. Compare gross sales, refunds, chargebacks, fees, and settlements against your bank statements.
- Review imports. Match customs entries, import VAT statements, duty records, and postponed VAT accounting data.
- Verify VAT treatment. Check standard-rated, zero-rated, exempt, outside-the-scope, and reverse-charge transactions.
- Review currency conversions. Confirm that foreign sales and expenses use the correct exchange rates.
- Submit through compatible software. Most VAT-registered businesses must keep digital VAT records and submit through Making Tax Digital-compatible software.
Do not leave payment until the last minute. HMRC requires the payment to reach its account by the deadline. Your bank transfer may need additional processing time.
For businesses searching for dependable vat return services UK companies can rely on, the priority is not just submission. It is maintaining a repeatable process that connects platform data, invoices, bank records, and import documents before every filing.
EU e-commerce VAT reached a new milestone
Published 31 August 2026: The European Commission released its Report on the application of the VAT e-commerce package for 2025.
The figures show continued growth in the One Stop Shop and Import One Stop Shop systems:
- Total VAT declared through OSS and IOSS reached EUR 38.8 billion in 2025.
- This was a 17% increase from EUR 33.1 billion in 2024.
- The Union scheme accounted for EUR 27.9 billion.
- The non-Union scheme accounted for EUR 3.2 billion.
- IOSS accounted for EUR 7.7 billion, up 22% from EUR 6.3 billion.
- More than 193,000 traders were registered by 31 December 2025.
- Registrations included 173,630 under Union OSS, 6,076 under non-Union OSS, and 13,733 under IOSS.
- The number of registered intermediaries reached 1,394.
- Cumulative VAT declared through the schemes since July 2021 reached approximately EUR 125.45 billion.
Turn EU growth into better controls
The statistics confirm that OSS and IOSS are now central to cross-border VAT compliance. They also show why accurate transaction data matters.
If you sell to EU consumers, complete this review:
- Map each sales flow. Identify where goods are stored, dispatched, imported, and delivered.
- Separate domestic and cross-border sales. Do not combine local VAT returns with OSS transactions.
- Check the correct scheme. Assess whether Union OSS, non-Union OSS, or IOSS applies to each transaction.
- Validate customer location evidence. Keep the records needed to support the consumer’s Member State and VAT rate.
- Reconcile OSS data to platforms. Compare declared values with marketplace reports, payment processors, and fulfilment records.
- Review low-value imports. Confirm that IOSS data, customs information, and customer VAT charges are aligned.
OSS can simplify reporting. It does not remove the need for transaction-level records.
Prepare now for the next ViDA milestones
From 1 January 2027: Certain OSS and IOSS registration-data amendments will apply.
From 1 July 2028: The main changes to OSS, IOSS, electronic reporting, and the transfer of own goods scheme will apply.
The European Commission adopted Commission Implementing Regulation (EU) 2026/1869 on 27 July 2026. It amends the operating rules for the special VAT schemes under the Single VAT Registration pillar of VAT in the Digital Age.
The regulation introduces the transfer of own goods scheme and further harmonises registration and electronic reporting data.
Do not wait until 2028 to prepare. Start by documenting:
- Which entities own stock in each country.
- How stock movements are recorded.
- Which warehouses and fulfilment providers are used.
- How platform reports are transferred into your accounting system.
- Which VAT registrations and OSS returns cover each transaction.
- How corrections are approved and retained.
This preparation will reduce disruption when reporting formats and scheme rules change.
France e-reporting now affects larger foreign businesses
From 1 September 2026: Large and intermediate-sized enterprises without a French permanent establishment may need to report transaction data through an authorised platform when they are liable for French VAT.
The French tax administration explains the position for foreign companies without a permanent establishment. These businesses are generally outside the French e-invoicing requirement, but they can still have e-reporting obligations for transactions treated as taking place in France.
The next phase begins on 1 September 2027 for micro-enterprises, very small enterprises, and SMEs. Businesses may be able to opt in earlier.
Review these points now:
- Confirm your French company-size classification.
- Identify French taxable supplies for which your business is liable for VAT.
- Check whether OSS removes the need to report certain B2C transactions.
- Select an authorised PDP or other approved platform where required.
- Prepare transaction and payment data in the required format.
- Reconcile e-reporting totals to French VAT returns and general ledger records.
The penalty for each missed transmission is EUR 50
by Ariful | Sep 2, 2026 | US Updates
TITLE: September 2026 US Tax Deadlines for International Sellers: What You Need to File
If you sell to US customers from London, Manchester, Birmingham, the EU or elsewhere, September brings two important IRS deadlines.
Tuesday 15 September 2026 is the deadline for third-quarter estimated tax payments and several extended information returns.
Wednesday 30 September 2026 is the final day to submit certain Qualified Intermediary, Withholding Foreign Partnership or Withholding Foreign Trust applications for an agreement to be effective in 2026.
The IRS has also urged eligible foreign filers to start preparing now for the 2027 filing season. The transition from FIRE to IRIS may require several weeks of registration work.
This guide explains what you need to do, which forms may apply and how to organise your records before each deadline.
September deadlines at a glance
| Date |
Action |
| 15 September 2026 |
Pay the third instalment of 2026 estimated tax for eligible individuals using Form 1040-ES |
| 15 September 2026 |
Pay the third instalment of 2026 estimated tax for calendar-year corporations |
| 15 September 2026 |
File extended calendar-year Forms 1120-S, 1065 and 1042 where a valid six-month extension was requested |
| 15 September 2026 |
File Forms 8804 and 8805 for partnerships where required |
| 15 September 2026 |
Submit Form 8813 and pay any partnership tax due where required |
| 30 September 2026 |
Submit QI, WP or WT applications through QAAMS for an agreement effective in 2026 |
| Before the 2027 filing season |
Complete Foreign Filer TCC registration and IDES preparation where applicable |
Always check the latest IRS instructions for the form and taxpayer type involved. The IRS third-quarter tax calendar confirms the September dates.
Pay your third estimated tax instalment by 15 September
Individuals generally need to make estimated tax payments if they expect to owe at least $1,000 when they file their tax return, after considering withholding and refundable credits.
This can affect overseas business owners who receive income from a US LLC, US trade or business, partnership interest or other US-connected activity. It may also affect individuals operating ecommerce or digital businesses through a US structure.
Calendar-year corporations generally need to pay estimated tax if they expect to owe at least $500 for the year. The 15 September payment is the third instalment of the 2026 corporate estimated tax.
Use the appropriate IRS calculation method and payment process for your taxpayer type. Do not simply copy last quarter’s amount without reviewing current profit, deductions, inventory and withholding records.
Complete this payment checklist
Before 15 September:
- Update your bookkeeping through at least 31 August.
- Reconcile Amazon, Shopify, eBay, payment processors and bank accounts.
- Separate US sales from non-US sales.
- Review refunds, chargebacks, marketplace fees and fulfilment costs.
- Check inventory purchases and warehouse-related expenses.
- Review withholding already paid on your behalf.
- Recalculate your expected 2026 income and tax liability.
- Confirm the correct taxpayer identification number and payment period.
- Schedule the payment early and retain the confirmation.
If you use EFTPS, the payment must be scheduled by 8 p.m. Eastern Time at least one calendar day before the due date. For the 15 September deadline, do not wait until the evening of the deadline. Schedule the payment by the required cut-off on 14 September.
A reliable USA accounting and compliance process helps you keep the underlying records ready instead of estimating from incomplete marketplace reports.
Do not confuse estimated tax with extended returns
The 15 September IRS calendar also includes several extended filing obligations. These are separate from the third estimated tax instalment.
Calendar-year S corporations
A calendar-year S corporation must file its 2025 Form 1120-S by 15 September 2026 if it timely requested a six-month extension using Form 7004.
The extension gives additional filing time. It does not automatically extend the time to pay tax.
Calendar-year partnerships
A calendar-year partnership must file its 2025 Form 1065 by 15 September 2026 if it timely requested a six-month extension.
Where applicable, the partnership may also need to file:
- Form 8804, Annual Return for Partnership Withholding Tax.
- Forms 8805, Foreign Partner’s Information Statement of Section 1446 Withholding Tax.
- Form 8813, Partnership Withholding Tax Payment Voucher.
Review these requirements carefully if your partnership has foreign partners or income subject to section 1446 withholding.
Withholding agents
A withholding agent must file a calendar-year 2025 Form 1042 by 15 September 2026 if it timely requested a six-month extension.
Form 1042 relates to certain US-source income paid to foreign persons and associated withholding obligations. Form 1042-S records may also be relevant to the reporting process.
This is not an obligation that applies to every overseas online seller. However, it can become important where your business acts as a withholding agent, manages payments to foreign persons or operates through a structure involving US-source income.
Example: prepare your records before 15 September
Imagine a UK-based Amazon FBA business with a US LLC.
During 2026, the business has:
- US marketplace sales.
- Inventory imported into the United States.
- FBA storage and fulfilment fees.
- Refunds and chargebacks.
- Payments received from Amazon.
- A foreign owner receiving income from the business.
Before calculating the third estimated payment, the business should reconcile Amazon settlement reports to the US LLC bank account. It should also identify inventory costs, import charges and marketplace fees.
If the company is one of the US importers of record, customs and freight records should be matched to the accounting system. This helps prevent overstated profit and creates a clearer audit trail for imported inventory.
The business should then review the current-year tax calculation and determine whether an estimated payment is required. The final amount must come from the applicable IRS calculation, not from a rough percentage of gross sales.
This is where an ecommerce accountant UK-based businesses can work with needs to understand both marketplace data and US compliance records. The same applies when you need an Amazon seller accountant UK, Amazon FBA accounting UK or Shopify accounting UK process that connects UK bookkeeping with US reporting.
Submit QI, WP or WT applications by 30 September
The IRS has confirmed that applicants seeking an agreement effective for 2026 must submit applications through the Qualified Intermediary, Withholding Foreign Partnership, Withholding Foreign Trust Application & Account Management System, known as QAAMS, no later than 30 September 2026.
This deadline applies to:
by Ariful | Sep 1, 2026 | UK Updates
TITLE: September Compliance Checklist for UK Limited Companies: Identity Verification, Filing Deadlines, and Software Changes
September is a good time to review your company’s compliance position before the final quarter of the year. For UK Limited Companies, the key priorities this month are director identity verification, software-based filing changes, and keeping Companies House and HMRC deadlines separate.
This guide explains what you need to do and how uk limited company accounting can help you stay organised.
Complete Companies House identity verification before November 2026
Identity verification is now a legal requirement for company directors and people with significant control (PSCs).
If you are an existing director, you must verify your identity during the transition period that began on 18 November 2025. The final transition deadline is in November 2026.
Do not wait until your next filing date. Completing verification early gives you time to resolve any identity or account issues.
Choose your verification route
You can verify your identity in either of two ways:
- Use GOV.UK One Login
- Ask an Authorised Corporate Service Provider (ACSP) to verify you
GOV.UK One Login is free. Depending on your circumstances, you may be asked to verify using an app, online security questions, or a photo ID and Post Office appointment.
An ACSP may be an accountant, solicitor, or another professional supervised under UK anti-money laundering rules. The provider may charge a fee for completing the verification on your behalf.
After successful verification, you receive a unique Companies House personal code. This code belongs to you personally. It does not belong to your company or your employer.
Store and share your personal code securely
You will need your personal code to connect your verified identity with each company role you hold. Directors must provide their codes when filing the company’s next confirmation statement.
Keep the code secure, just as you would protect your HMRC Unique Taxpayer Reference. Share it only with a trusted person or filing provider.
Your September checklist should include:
- Confirm which directors and PSCs still need to verify.
- Complete verification through GOV.UK One Login or an ACSP.
- Save each personal code securely.
- Check the date of your next confirmation statement.
- Give the required codes to the person responsible for filing.
- Confirm that every director has completed the process before the statement is submitted.
Companies House may be unable to accept a confirmation statement unless all current directors have completed the required verification steps. Missing the requirements can also create legal and financial consequences.
Understand the real software filing change
There has been confusion about the filing services that closed in April 2026.
The joint HMRC and Companies House online service for filing accounts and Company Tax Returns closed on 31 March 2026. This is not the same as the standalone Companies House WebFiling service.
As of September 2026:
- Companies House accounts can still be filed using commercial software.
- Eligible accounts can still be filed through Companies House web services.
- Paper filing remains available for now.
- Company Tax Returns must be filed with HMRC using commercial software.
- Companies House WebFiling and paper accounts filing are scheduled to close from 1 April 2028.
- From that date, accounts will need to be filed using commercial software in iXBRL format.
This distinction matters. You do not need to treat April 2026 as the immediate end of all Companies House WebFiling. However, moving to software now is sensible because it gives you time to establish a reliable process before software-only filing becomes mandatory.
Prepare your accounting software now
Choose software that supports both your company accounts and HMRC filing requirements. Confirm that it can:
- Maintain accurate digital accounting records.
- Reconcile bank and payment platform transactions.
- Track inventory and cost of sales.
- Handle foreign currency transactions where required.
- Prepare accounts for Companies House.
- Support the Company Tax Return process.
- Produce the required digital tagging and filing format when applicable.
For ecommerce and digital businesses, this preparation is especially important. Your accounting system may need to bring together Shopify, Amazon, eBay, Stripe, PayPal, payment processors, advertising platforms, payroll, and bank accounts.
Good accounting services for small business UK companies should not simply prepare figures at year-end. They should keep your records updated throughout the year so your statutory filings are based on complete and reconciled information.
Keep the Companies House calendar separate
Companies House deadlines are not the same as HMRC deadlines. Mixing them up can lead to missed filings, late penalties, and unnecessary pressure.
Companies House annual accounts
For most private companies, annual accounts must be delivered within 9 months of the accounting reference date (ARD).
Your ARD is normally the company’s financial year-end. The deadline is calculated to the exact day. Companies House must receive acceptable accounts by the deadline. Sending them on the due date may not be enough if they are rejected or received late.
For example:
- Accounting reference date: 30 September 2026
- Companies House accounts deadline: 30 June 2027
Late filing penalties for a private company can start at £150 and increase depending on how late the accounts are filed.
Companies House confirmation statement
A confirmation statement keeps the public register up to date. You must file at least one confirmation statement during every 12-month review period.
You normally have 14 days after the end of the review period to file it.
The confirmation statement may need to confirm details such as:
- Registered office address.
- Directors and secretary.
- People with significant control.
- Share structure.
- Shareholders.
- Principal business activities.
- Director identity verification information and personal codes.
A confirmation statement is required even if nothing has changed. Filing it on time helps keep your company record accurate and supports banking, funding, marketplace, and supplier checks.
Keep the HMRC calendar separate
HMRC uses a different timetable for Corporation Tax.
Corporation Tax payment
Corporation Tax is usually due 9 months and 1 day after the end of the accounting period.
For a company with a 30 September 2026 accounting period end, the payment deadline is usually:
- Corporation Tax payment deadline: 1 July 2027
You should calculate and reserve funds for the tax payment before the deadline. Waiting until the CT600 filing date can create a cash-flow problem because payment is normally due earlier.
Company Tax Return and CT600
The Company Tax Return, commonly filed using form CT600, is normally due 12 months after the end of the accounting period.
For the same company:
- Accounting period end: 30 September 2026
- Corporation Tax payment deadline: 1 July 2027
- CT600 filing deadline: 30 September 2027